Performance Standard

Outcomes

Planned Activities

A written proposal will be submitted annually to the IAET outlining the library’s fiscal needs for the upcoming year.

This report was submitted to the IAET in the Spring 2001.  The library staff worked together to identify needs.  In reviewing this performance standard, the library staff has agreed that it is a normal process of operating the library and should be recognized as such.  It will no longer be submitted for publication in the College’s Planning Document. 

• Hold monthly library staff meetings to identify equipment, personnel, book, periodical, supply, and other needs – including short-term and long-term needs.
• Maintain a list of these identified needs throughout the year to be included in the report.
• Prioritize the list by importance and include rationale and linkage to the college’s strategic plan.

Two annual reports (one at the end of the spring semester and one at the end of the fiscal year) will be submitted to the Academic Dean outlining the disbursement of the library’s expenditures during the past year.

This performance standard will not be met until the end of fiscal year 2001; however, the library staff has every intention of submitting both reports and accounting for all expenses during the year.  Not all fiscal discrepancies were pinpointed and resolved with the Business Office, and efforts will be made to correct this shortcoming next year.  The library staff has deemed this performance standard to be a part of the library’s normal administrative functions and is no longer needed as a standard.  It will not be included in next year’s Planning Document.

• Balance budget monthly against the PeopleSoft system.
• Solve all discrepancies with the HCC Business Office during the month in which the discrepancy is identified.
• Write up a description of the library’s activities that are linked to money spent during the past year.

All professional librarians will attend at least one Kentucky Library Association meeting during the academic year.

Kevin Reid attended that Fall KLA conference in Louisville, and Lynda Sinnett attended the Spring conference at General Butler State Park.  Mike Knecht did not attend a meeting this year, but is scheduled to attend the Fall 2001 conference in Owensboro.  The library staff has agreed that this performance standard is not innovative, and no longer needs to be monitored.  It will no longer be included in the College’s Planning Document.

• Register for the respective meetings.
• Pay for registration and other travel expenses with the library’s travel account. Schedule release time for librarians to attend the meetings.
• Notify affected parties about the absence of the respective librarian.